Exhibit Design/ Setup          
           
Steps Check if used Time (est.) Hourly Rate Estimate PT Person Assigned
Write exhibit plan          
...State client business objective          
...State communications objective          
...State objective of exhibit          
…State exhibit message          
…Detail exhibit size          
…Booth location at trade show(s)          
…Budget space, design and construction costs          
Client review of plan          
Plan revision          
Client approval of exhibit plan          
Retain exhibit designer          
Retain exhibit constructor          
Supervise exhibit design          
Present exhibit design to client          
Supervise exhibit revision          
Client approval of design          
Supervise exhibit construction.          
Construct exhibit inventory          
…Attachable graphics          
…Movable literature racks          
…Work stations          
…Signage          
…Shipping crates          
…Tool kit (tape, cleaners, scissors, staples, extension cords)          
…Materials          
……Pens and pencils          
……Samples          
……Literature          
……Inquiry forms          
……Clipboards          
…Other          
Client signs show contract          
Develop list with phone numbers for          
…Person in charge of show services          
…Person in charge of photography          
…Person in charge of shipment          
…Person in charge of hotel and meeting rooms          
…Person in charge of setup          
…Person in charge of exhibit maintenance during show.          
Check completed exhibit against plans          
Supervise corrections          
Inventory exhibit          
Supervise exhibit shipment          
Supervise exhibit setup          
Actions During Show          
Check exhibit twice daily for wear and tear          
Replenish literature racks          
Supervise maintenance          
Note complaints and suggestions for improvement          
Observe/note traffic patterns through exhibit          
Observe/note traffic past exhibit          
Actions After Show          
Inventory items before they are packed.          
Supervise take-down and packing          
Supervise shipping.          
Write exhibit report.          
...State client business objective          
...State communications objective          
...State objective of exhibit          
…State amount of traffic past exhibit          
…State traffic through exhibit.          
…State condition of exhibit during and after show.          
…List complaints and suggestions          
…Provide recommendations for next show.          
Send thank yous to vendors, show staff.          
Subtotal          
Contingency (15%)          
Total          
           
Out of Pocket Expenses          
Telephone/fax          
Reproduction          
Travel          
Lodging          
Other (Name)          
Other (Name)          
SUBTOTAL          
Contingency (15%)          
TOTAL          
GRAND TOTAL TIME AND OOP          
Client initials._________ Initials of person assigned_________