Exhibit Design/ Setup
Steps	Check if used	Time (est.)	Hourly Rate	Estimate	PT Person Assigned
Write exhibit plan
...State client business objective
...State communications objective
...State objective of exhibit
…State exhibit message
…Detail exhibit size
…Booth location at trade show(s)
…Budget space, design and construction costs
Client review of plan
Plan revision
Client approval of exhibit plan
Retain exhibit designer
Retain exhibit constructor
Supervise exhibit design
Present exhibit design to client
Supervise exhibit revision
Client approval of design
Supervise exhibit construction.
Construct exhibit inventory
…Attachable graphics
…Movable literature racks
…Work stations
…Signage
…Shipping crates
…Tool kit (tape, cleaners, scissors, staples, extension cords)
…Materials
……Pens and pencils
……Samples
……Literature
……Inquiry forms
……Clipboards
……Other
Client signs show contract
Develop list with phone numbers for
…Person in charge of show services
…Person in charge of photography
…Person in charge of shipment
…Person in charge of hotel and meeting rooms
…Person in charge of setup
…Person in charge of exhibit maintenance during show.
Check completed exhibit against plans
Supervise corrections
Inventory exhibit
Supervise exhibit shipment
Supervise exhibit setup
Actions During Show
Check exhibit twice daily for wear and tear
Replenish literature racks
Supervise maintenance
Note complaints and suggestions for improvement
Observe/note traffic patterns through exhibit
Observe/note traffic past exhibit
Actions After Show
Inventory items before they are packed.
Supervise take-down and packing
Supervise shipping.
Write exhibit report.
...State client business objective
...State communications objective
...State objective of exhibit
…State amount of traffic past exhibit
…State traffic through exhibit.
…State condition of exhibit during and after show.
…List complaints and suggestions
…Provide recommendations for next show.
Send thank yous to vendors, show staff.
Subtotal
Contingency (15%)
Total
Out of Pocket Expenses
Telephone/fax
Reproduction
Travel
Lodging
Other (Name)
Other (Name)
SUBTOTAL
Contingency (15%)
TOTAL
GRAND TOTAL TIME AND OOP
Client initials._________	Initials of person assigned_________